Executive Assistant Substitute Reception Manager (m/f/d)

Tasks and responsibilities:

1. Office Organization:

- Responsible for the efficient organization of the hotel management office, including scheduling, meeting coordination and travel planning.

2. Communication:

- First point of contact for internal and external communication with hotel management, answering calls, handling emails and forwarding important messages accordingly.

3. Document management:

- Manage hotel management documents and records, including reports, correspondence, contracts and other important documentation to ensure proper organization, updating and archiving.

4. Meeting and Event Support:

- Prepare for meetings and events, including reserving rooms, preparing materials and taking minutes during meetings.

5. Human Resources Management:

- Support in personnel matters such as application processes, training organization and communication of internal policies and procedures.

6. Project Management:

- Participate in the implementation of hotel management projects or initiatives, such as renovations, marketing campaigns or other strategic projects.

7. Reporting and Analysis:

- Preparing reports, analyzing data and providing recommendations for improvements or strategic decisions to increase the efficiency of the hotel.

8. Confidential matters:

- Responsibly handling confidential information and maintaining the privacy of guests, employees and internal business matters.